WhatsApp Broadcast vs WhatsApp Group: Which is Better?
Updated On :
March 19, 2024

WhatsApp Broadcast vs WhatsApp Group: Which is Better?

Looking to communicate with your audience on WhatsApp? Learn the key differences between WhatsApp Broadcast and WhatsApp Group and decide which is better for your business.

WhatsApp has established itself as a major participant in the international business sector, with an average user base of roughly 2 million. 

The app has emerged as the preferred platform for client interactions in the modern digital age. 

WhatsApp is preferred by businesses not just because of its widespread use but also because of all the extra functions it provides. 

The capability of WhatsApp to broadcast to a group of individuals or a larger audience is one of the numerous functions that businesses use. WhatsApp groups and broadcasts are not the same things. 

The two are not comparable, in other words.

This Blog explains the distinctions between WhatsApp Group and Broadcast and assists you in determining which feature is most suitable for your company's needs.

WhatsApp Broadcast: What is it?

Users can send private text and multimedia messages to a list of several recipients using WhatsApp's Broadcast feature. 

Users must first build a broadcast list by selecting the receivers they want to interact with to start a broadcast message. 

Businesses can send critical alerts and updates about their operations and products to all of their consumers or just a select number of them using the broadcast list.

A WhatsApp broadcast enables businesses to create a community and maintain engagement with it through tailored messages.

By delivering important marketing notifications like bargains, promotions, and referral offers that encourage users to start a conversation, many business owners have also effectively used this function to spread the word and engage their customers.

WhatsApp Broadcast Features

WhatsApp Broadcast Features
WhatsApp Broadcast Features
  • Kind of Messages

The fact that they are on a broadcast list is not disclosed to users who send messages via WhatsApp Broadcast. 

They instead get the broadcasted messages as normal WhatsApp messages from the broadcaster's profile. 

As a result, WhatsApp Broadcast messages are transmitted to users in private.

  • Flow of Communication

Communication using WhatsApp Broadcast is one-way only. The only person who can message users on the WhatsApp Broadcast list is the list's creator. 

Additionally, WhatsApp Broadcast only permits persons on the broadcast list to receive one message at a time (per broadcast).

  • Admin & Control Rights

There are no admins for WhatsApp broadcast lists. The WhatsApp Broadcast message does not allow recipients to reply to the sender. 

Additionally, recipients of a broadcast do not have the option to "leave broadcast," but they can remove your contact from their address book to stop receiving any further broadcasts.

  • Member Cap

Similar to WhatsApp Groups, a WhatsApp Broadcast list can have a maximum of 256 receivers or contacts. 

Similar to this, you may establish an endless number of WhatsApp Broadcast lists to broadcast a message to a broader audience.

  • Client Privacy

The fact that they are on a broadcast list is not disclosed to WhatsApp Broadcast message recipients. 

Additionally, they do not have access to the communication information of other list members.

Limitations of WhatsApp Broadcast

  • Saved contacts

Your recipient must first save your contact in their address book to receive your broadcasted message.

Your broadcast message will only be seen by people who have saved your phone number.

Since clients hardly ever save a business phone number, this presents a significant challenge for many companies.

  • maximum number of recipients

For larger businesses, the restriction of 256 recipients per broadcast list can be problematic.

You will need to make many broadcast groups and deliver the same message across them if you need to reach thousands of individuals.

 Not so wonderful for a "broadcast's" initial goal, yes?

  • read status and block contacts

The recipient can still prohibit you from sending them regular and broadcast messages even if they have saved your phone number. 

If you broadcast to a recipient who has blocked you, you won't get any error alerts, so you might not even be aware that you've been blocked.

The broadcast message will continue to have the status "delivered." 

You are unable to distinguish between being blocked and a receiver who has turned off their "read" receipt option.

It can be difficult to determine whether a consumer has banned your number in this situation. Do they receive too many unwanted communications from you?

Or do your customer service staff need to follow up on a problem?

  • Strict template requirements

Businesses using WhatsApp Business must adhere to a strict message structure to broadcast messages to clients.

It may take at least 1-2 business days for WhatsApp to approve these message templates. Consider the time you'll lose messaging back and forth on WhatsApp if your templates are rejected.

This lost time also causes the messages you were going to broadcast to be delayed in time.

'Promotional' message content, symbols, and emojis are also prohibited, and you can only send templated messages after a 24-hour session limit.

Use cases for WhatsApp Broadcasts

Despite its limitations, using WhatsApp Business's Broadcast feature is still a good choice. Some of these restrictions are meant to safeguard WhatsApp users' user experiences by preventing spam.

Having a broadcast is excellent for sending updates and announcements to current customers. 

These are typically general messages that you wish to send to lots of different people.

When the respondents answer in your private discussion with them, they are also excellent for private surveys. 

Even if it takes more work to reply to every chat, this is an excellent alternative if that is your objective.

Marketing initiatives that are not promotional can also be broadcast. 

Without violating WhatsApp's "no promotions" policy, you can still interact with your consumers by sharing discount codes or forthcoming events.

WhatsApp group: what is it?

A WhatsApp group, as the name suggests, is just a group that an administrator has established for sharing, discussing, and communicating vital news and ideas with a particular group of acquaintances, friends, or devoted clients. 

Contrary to broadcasts, WhatsApp groups operate on an open invitation system in which the group's creator extends invitations to other users.

To have private or semi-private interactions with the group members, business owners can build distinct WhatsApp groups for each of their specific target audiences. 

Additionally, owners of businesses can set up a group for their staff members for internal messaging.

What a WhatsApp Group Has to Offer

WhatsApp Group Has to Offer
WhatsApp Group Has to Offer
  • Admin privileges

Other group members may be appointed as Group Admins by the group's originator. 

These administrators can manage these groups with special access.

Administrators of WhatsApp groups, for instance, are free to add and remove group members. 

Users can willingly join your group chat by clicking on invite links that they can make.

Administrators can also add descriptions to the group chat, such as a summary of the discussion's goals and a list of useful links.

  • Parallel messages

All users, including yourself, will be able to send and receive messages at the same time. This makes WhatsApp Group a fantastic feature to reach many people at once.

  • a standardized list of recipients

256 people can presently join a WhatsApp group.

Considering that EVERY message sent will alert ALL other members, that's a sizable number of people. 

Although it has a wide audience, you must be careful not to overwhelm the chat group with message notifications.

  • Public contacts and messages

Both texts and each other's WhatsApp contact information are visible to all group chat participants.

 Members who might want to contact one another for a separate, private talk can benefit from this accessibility.

  • Conversational past and read receipts

Easily access the conversation history to see all messages sent.

 You may see which members have received and read message you've sent by accessing the read receipt of those messages.

The read receipts of messages sent by other members cannot be checked by admins or you, and newly added members are unable to view older communications.

  • overcomes banned and unknown contacts

Every message sent to a WhatsApp group will be read and forwarded to all other members.

If one contact does not have the contact of another member, that is not taken into account. Additionally, it does not consider whether a member has secretly blocked another member.

WhatsApp group's limitations

  • No power to control chat

Even admins in a WhatsApp group are powerless to edit the messages that are sent there. Members are free to express themselves because it is a public 2-way communication channel. 

You are unable to edit or delete the messages that other members send.

This can make it challenging to control bad members unless you forcibly kick them out of the group.

Members also have the option of disabling chat group alerts.

 As a result, all communications sent to the group will be muted. Your communication attempts may not be as time if you are sending an urgent update or a time-sensitive message.

  • No privacy

Do you still recall that members can view each other's contacts and messages? 

Some people might not like the fact that everyone in the group can see their numbers.

As a best practice, before including each consumer in the group chat, approach them and ask whether they would want to. 

One such approach to freely provide an invitation without implying any obligation is using the invite link feature.

Additionally, you want to keep other lines of communication open so that clients can provide you feedback in confidence. 

This includes your website's call scheduling function, emails, and social media pages.

  • the removal of banned contacts

Once more, there are drawbacks to this.

Perhaps some of the people in your group have a history of conflict and would like to avoid each other.

Once more, we advise against automatically adding contacts to the group chat without their consent. Instead, invite your contacts to join.

  • total number of participants

Although 256 members might seem like a lot, this can be a restriction if you wish to add a significant number of clients to a group.

This can also be difficult if you wish to maintain an open 2-way public discussion while using the WhatsApp Group feature to broadcast messages.

  • No connections or APIs

You cannot combine a group chat with your CRM software or other apps in WhatsApp Business.

To follow up with and maintain track of your customers, you may need to manually enter contacts into your CRM.

When to use WhatsApp Groups

Use the discussion-based aspect of WhatsApp Groups to your advantage. 

They are excellent for creating communities for your company, which enables debates on feature requests or allows customers to connect with comments and inspire a quicker reaction from your company.

Remember that favorable comments in a group chat act as recommendations from others, giving your company more credibility. 

Similar to how nasty comments in a group chat can quickly go viral if they are not swiftly addressed.

Focus groups for discussions on a particular subject and working groups for projects and partnerships involving numerous participants are two examples of communities in different forms.

Differences between WhatsApp groups and broadcasts in the summary

Differences between WhatsApp groups and broadcasts
Differences between WhatsApp groups and broadcasts

WhatsApp Group

  • There is a single channel for group conversation.
  • A maximum of 256 people.
  • Group members are added and removed by the admin.
  • Each participant has access to the other's contact information and means of communication.

WhatsApp broadcasts

  • Messages are sent to each contact separately (no group chat).
  • The broadcast list can contain up to 256 contacts.
  • Private communication is used.
  • The message's recipients are unaware that it was sent via a broadcast.
  • Responses appear in the contact's regular WhatsApp chat.
  • To receive the message, the recipient must have stored your number as a contact on their phone.

Conclusion | WhatsApp Broadcast vs WhatsApp Group

After reading this post, you might be considering building a broadcast list and testing the results if you own a business. 

If so, ChatDaddy can assist you in getting over some of WhatsApp Business broadcasts' restrictions. 

For organizations from all spheres of life, ChatDaddy is a WhatsApp Automation Platform provider with experience providing all-inclusive WhatsApp solutions. 

You may find out how your company can profit from a tailored WhatsApp broadcast plan by scheduling a free consultation right away.

FAQs | WhatsApp Broadcast vs WhatsApp Group

Q: WhatsApp Business: What is it?

A: A version of WhatsApp designed for small enterprises is called WhatsApp for Business. It offers Groups and Broadcast as its two main features. These enable you to get in touch with clients or potential clients in two different methods. Although they both require delivering WhatsApp messages to numerous people and are effective communication tools, their objectives are distinct.

With more than 2 billion users who are actively using it worldwide and 5 million of those using WhatsApp Business, the mobile messaging software is a force to be reckoned with. Businesses should not pass up the enormous opportunity presented by WhatsApp Groups and Broadcast. Its goal is to assist small and medium-sized businesses (SMEs) with their customer interaction and marketing strategies. Every day, 175 million people use WhatsApp to communicate with business accounts.

Q: What distinguishes a WhatsApp group from a broadcast?

A: WhatsApp Group is comparable to a group of friends conversing in a room where everyone can hear or see what you are saying. You can broadcast a message or piece of media to several contacts using WhatsApp. Your message will show up in the chat as a separate message.

Q: Are those on the broadcast list aware that they are on the list?

A: Any message sent using WhatsApp's business broadcast will be read by the receiver as a private message. It will also show up in your conversations with the recipients. Nobody on the broadcast list is aware of the existence of anyone else on the list.

Q: What are WhatsApp broadcast restrictions?

A: Needs for broadcast messages: Ensure that every person on the Broadcast list has your phone number saved in their address book. You are allowed to build an unlimited number of broadcast lists. In each Broadcast list, 256 contacts can be chosen.

Q: Without broadcasting, how can I tell whether someone has stored my WhatsApp number?

A: Their name will only appear below the "DELIVERED TO" heading because they won't receive the broadcast message as a chat if they don't have your phone number in their contacts. The likelihood is that if you see the name of the person you wanted to check with here, they don't have your phone number.

Q: Which WhatsApp groups and broadcasts are the best options?

A: If you want to gather a large group of individuals to discuss your new product or brainstorm ideas, WhatsApp Groups would be a better option.

If your goal is to simplify your life and reach a large number of individuals with the same message, WhatsApp Broadcast will work better for you.

Q: How can I cancel a WhatsApp broadcast message?

A: To choose the message, navigate the message and then tap and hold on to the chat. Search for and select the trash icon at the top of the menu. Then you will be given the choice between deleting for just me, deleting for everyone, or canceling. To recall the message, choose to Delete for Everyone.

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